Changing systemsGoHighLevel
Moving from GoHighLevel
Move enquiries and patient follow-up to a platform and team built for clinics. Coherent works from your PMS diary, answers new enquiries, follows up patients who cancel or lapse, and puts approved bookings back in your PMS. No workflows to build, and no freelancer to keep them running. Keep GoHighLevel for funnels and ads if they work for you.
30 minutes. Bring your GoHighLevel workflows, not patient details.
After the switch
What does GoHighLevel do for your clinic today?
Why clinics switch
GoHighLevel is a flexible marketing platform. Patient follow-up is a different job: it runs on your diary, the replies and your clinic's own booking rules.
GoHighLevel gives you a builder, so someone has to design the workflows and keep them working. Coherent sets up and runs each programme, so there's nothing to build or fix.
Coherent checks each enquiry against your PMS, so an existing patient isn't chased as a new lead and nobody has to check by hand.
Enquiries arrive by WhatsApp, web form and ad form. A coordinator answers each one to your clinic's booking rules. Anything clinical goes to your team.
Approved bookings go into your diary, and reporting shows what each programme and lead source booked, not just who opted in.
People who enquired and never booked don't have to sit in a list. A coordinator can work through them once, then keep new enquiries from going cold.
Experienced patient coordinators, with software that puts each patient's history in front of them. It feels like part of your team, without the hiring.
Drawn from what clinics running enquiries and follow-up in GoHighLevel told us on sales calls. Your setup may differ, and we map it with you first.
The switch plan
Nothing is switched off until its replacement runs. Each GoHighLevel workflow pauses on the day its replacement starts, so no patient hears from both.
We go through your workflows, pipelines, forms and chat widgets, and agree what moves, what stays and what retires.
GoHighLevel audit
Your team grants access and we handle the setup, in whichever way your PMS supports. This is where Coherent finds your patients.
The first programme goes live, then enquiry channels move one at a time: web forms, WhatsApp, then ad forms. Each GoHighLevel workflow pauses the day its replacement starts, and a coordinator approves every reply.
Launch day
Once a programme or channel runs well, you switch off the workflow it replaced. Funnels and ads stay in GoHighLevel if you keep them.
Checklist
Your GoHighLevel data
Already capturing leads in GoHighLevel? That's a good start. Your funnels and history stay where they are, and Coherent takes over enquiries and follow-up.
Ad funnels, landing pages and campaigns can stay in GoHighLevel. Coherent takes over enquiry replies and patient follow-up.
We check your GoHighLevel opt-outs against your PMS contact settings before the first message goes out.
Leads who never booked can come across as a one-off list. We remove anyone already in your PMS before a coordinator gets in touch.
Where each one is stronger, and how clinics run both.
Fit and limits
Coherent takes over enquiries and patient follow-up. It doesn't replace everything GoHighLevel can do, so keep it for the work Coherent isn't built for.
Questions
Answers reviewed with our product team before publishing. Last updated 11 November 2026.
Ask us your own questionYou can build workflows in GoHighLevel, but someone has to design them, link them to your PMS, keep them running and answer every reply. Coherent does that work for you, timed from your PMS, with coordinators replying to your clinic's rules.
Yes. Keep it for funnels, landing pages and campaigns while Coherent runs enquiries and patient follow-up. We agree who sends what, so no patient hears from both.
No. Coherent runs on its own platform, works from your PMS and shows you every conversation. GoHighLevel keeps whatever you decide to leave in it.
Website forms, WhatsApp and ad lead forms move to Coherent one channel at a time. A coordinator replies, checks the person against your PMS and books them in.
Send them across as a one-off list. We remove anyone already in your PMS, then a coordinator works through the rest.
In whichever way your PMS supports. Your team grants access and we handle the setup. See the systems we work with on our PMS page.
One monthly price per programme, set by your appointment volume. It covers the platform and the coordinators, so there's no extra hire. We quote after the demo.
GoHighLevel switch call
A walkthrough of what GoHighLevel does for your clinic today, what Coherent would run for you, and what stays where it is.
What does GoHighLevel do for you today?
Changing systemsGoHighLevel
Moving from GoHighLevel
Move enquiries and patient follow-up to a platform and team built for clinics. Coherent works from your PMS diary, answers new enquiries, follows up patients who cancel or lapse, and puts approved bookings back in your PMS. No workflows to build, and no freelancer to keep them running. Keep GoHighLevel for funnels and ads if they work for you.
30 minutes. Bring your GoHighLevel workflows, not patient details.
After the switch
What does GoHighLevel do for your clinic today?
Why clinics switch
GoHighLevel is a flexible marketing platform. Patient follow-up is a different job: it runs on your diary, the replies and your clinic's own booking rules.
GoHighLevel gives you a builder, so someone has to design the workflows and keep them working. Coherent sets up and runs each programme, so there's nothing to build or fix.
Coherent checks each enquiry against your PMS, so an existing patient isn't chased as a new lead and nobody has to check by hand.
Enquiries arrive by WhatsApp, web form and ad form. A coordinator answers each one to your clinic's booking rules. Anything clinical goes to your team.
Approved bookings go into your diary, and reporting shows what each programme and lead source booked, not just who opted in.
People who enquired and never booked don't have to sit in a list. A coordinator can work through them once, then keep new enquiries from going cold.
Experienced patient coordinators, with software that puts each patient's history in front of them. It feels like part of your team, without the hiring.
Drawn from what clinics running enquiries and follow-up in GoHighLevel told us on sales calls. Your setup may differ, and we map it with you first.
The switch plan
Nothing is switched off until its replacement runs. Each GoHighLevel workflow pauses on the day its replacement starts, so no patient hears from both.
We go through your workflows, pipelines, forms and chat widgets, and agree what moves, what stays and what retires.
GoHighLevel audit
Your team grants access and we handle the setup, in whichever way your PMS supports. This is where Coherent finds your patients.
The first programme goes live, then enquiry channels move one at a time: web forms, WhatsApp, then ad forms. Each GoHighLevel workflow pauses the day its replacement starts, and a coordinator approves every reply.
Launch day
Once a programme or channel runs well, you switch off the workflow it replaced. Funnels and ads stay in GoHighLevel if you keep them.
Checklist
Your GoHighLevel data
Already capturing leads in GoHighLevel? That's a good start. Your funnels and history stay where they are, and Coherent takes over enquiries and follow-up.
Ad funnels, landing pages and campaigns can stay in GoHighLevel. Coherent takes over enquiry replies and patient follow-up.
We check your GoHighLevel opt-outs against your PMS contact settings before the first message goes out.
Leads who never booked can come across as a one-off list. We remove anyone already in your PMS before a coordinator gets in touch.
Where each one is stronger, and how clinics run both.
Fit and limits
Coherent takes over enquiries and patient follow-up. It doesn't replace everything GoHighLevel can do, so keep it for the work Coherent isn't built for.
Questions
Answers reviewed with our product team before publishing. Last updated 11 November 2026.
Ask us your own questionYou can build workflows in GoHighLevel, but someone has to design them, link them to your PMS, keep them running and answer every reply. Coherent does that work for you, timed from your PMS, with coordinators replying to your clinic's rules.
Yes. Keep it for funnels, landing pages and campaigns while Coherent runs enquiries and patient follow-up. We agree who sends what, so no patient hears from both.
No. Coherent runs on its own platform, works from your PMS and shows you every conversation. GoHighLevel keeps whatever you decide to leave in it.
Website forms, WhatsApp and ad lead forms move to Coherent one channel at a time. A coordinator replies, checks the person against your PMS and books them in.
Send them across as a one-off list. We remove anyone already in your PMS, then a coordinator works through the rest.
In whichever way your PMS supports. Your team grants access and we handle the setup. See the systems we work with on our PMS page.
One monthly price per programme, set by your appointment volume. It covers the platform and the coordinators, so there's no extra hire. We quote after the demo.
GoHighLevel switch call
A walkthrough of what GoHighLevel does for your clinic today, what Coherent would run for you, and what stays where it is.
What does GoHighLevel do for you today?